# User access and page management Customise the portal menu & page access for Admins, Educators and Students. Turn off the features you're not using, and re-order each user type's main menu via the page manager. Head over to **Settings> Pages> User Typ**e ![Synap Menu](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2Flx7npxHX3Xg9y8TuhHIE%2Fmenu.gif?alt=media\&token=c0e9f43b-2829-4671-87f0-9509d4d593a0) ## 🔑 User access & Page Management Go to Settings>User access to manage the pages that different users see. Select the user type to manage, from here you can: * Reorder * Add custom page names * Disable/enable access * Add custom page descriptions * Add a custom note page (limited to 3 per portal) * Select custom menu icons * Revert Changes back to a default ![Managing which pages users have access to](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2FR7ceaEkOVBdSx0hwgaTN%2FScreenshot%202022-08-04%20at%2016.29.53.png?alt=media\&token=529605df-d75f-492a-a62f-ba4fc26e6df6) **👁 Enable / Disable -** Pages with a green tick next to them are visible to Students, those without are not. To change this, click on a page (Collections for example) and check / uncheck the Enable Checkbox. **✍️ Custom page names, descriptions and icons -** Once you have clicked on a page you will see text boxes for the 'Page label' and 'Description'. The page label is what Students see in the top left-hand corner of the page when it is opened. It also appears as a hotspot if they hover over the icon. The description will appear behind a question mark tooltip smaller font next to the page label after that page is opened. The description can be left blank but the page label cannot. ![Study page renamed to a 'Practice' and given a custom menu icon](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2FSXHJMJuSZIXgUUwfr3xK%2FScreenshot%202022-08-04%20at%2016.30.16.png?alt=media\&token=800b8041-9f65-474d-a271-4546464b4029) ![](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2FpgayeeqzWTlUbR4f9zYv%2FScreenshot%202022-08-04%20at%2016.30.50.png?alt=media\&token=091d65e5-6db8-401f-9b1d-20c92aa93be4) These changes will only affect the user type you have selected. To make changes for a different user type, just click select a different user type from the User Access section of the settings page. ![](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2F87jebyY2QVcPj471FbnZ%2FStudents%20_%20Settings%20_%20Synap%20Portal.gif?alt=media\&token=338fb4b2-4870-496c-bea2-0ace527a449c) ### 📑 Create custom note pages It's helpful to provide your users with some information whether that's about the content, where to access help, FAQs, or even information on other products or services for your business. Synap lets you create and pin a note as a main menu page. This is a great way to provide content to everyone via the menu. {% embed url="" %} Walkthrough pinning note pages {% endembed %} In Settings>User access select the user type you want to view the note page. Then use the 'Add note page' button to browse through existing notes and select one to pin. ![Adding a note page ](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2Ffrm2SGVNnvzue3iA2MKk%2FScreenshot%202022-08-04%20at%2016.50.08.png?alt=media\&token=c4b71af4-a881-4341-8b8e-9361e6463e3c) From here you can change the page label (name) add in a description and select a different icon. ![Steps for pinning a note page](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2F8LMEpoMInUzTRp5S0Oxu%2FStudents%20_%20Settings%20_%20Synap%20Portal%20\(1\).gif?alt=media\&token=017d7d5b-c354-4f61-9077-62608cf134a1) {% hint style="danger" %} 🚨 **Note**: You cannot delete a note that's pinned to the menu, it must be removed as a page if it needs to be deleted. Edits to a pinned notes content will update for those users on save {% endhint %} {% content-ref url="content-management/notes" %} [notes](https://academy.synap.ac/doc/portal-settings/content-management/notes) {% endcontent-ref %} {% hint style="info" %} 🧠 Remember to click the save and refresh to view your changes button after making changes! {% endhint %} ## 🧰 Pages ### 🏠 Study Within the Study page, there are 3 features which you can enable / disable. You can also change the order in which they appear on the page. If none of these are enabled the Study page will be blank: * **Study Overview -** This enables the Self Practice and Spaced Learning quizzes along with the Study / Available Items tabs to manage the Study. ![Student study dashboard](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2FyYSOFRBMAQGygzVAH523%2FScreenshot%202022-02-03%20at%2015.06.10.png?alt=media\&token=1514ce3b-ed11-4e6d-bcc0-da159a447c04) * **Assignments -** Any Assignments the Student is enrolled on will appear as cards, the Student can start them directly from here. * **Flags -** This will show any Flags a Student has left on questions and link to the quiz it is from (if it is in a Collection or Assignment as opposed to an Exam). It will also show whether or not is has been resolved by an Admins ![Student Flags dashboard](https://3316915154-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MkgvUeCmTPeNouRxGPC%2Fuploads%2FTZYPXdF3zS5zLjnpnAWZ%2FScreenshot%202022-02-03%20at%2015.07.17.png?alt=media\&token=a43096d2-deb4-4d32-a2e1-95216b74bb4f) **Downloadable Guide** [Click here to download the Using Your Study guide for students](https://synap-content.s3.eu-west-1.amazonaws.com/portalstore/Using+Your+Study.pdf) ### Other Student Pages **Collections -** View Collections they have access to. {% content-ref url="../collections/creating-collections" %} [creating-collections](https://academy.synap.ac/doc/collections/creating-collections) {% endcontent-ref %} **Student Insights -** View stats on their overall progress in different subjects and the results of individual attempts. {% content-ref url="../analytics/student-insights" %} [student-insights](https://academy.synap.ac/doc/analytics/student-insights) {% endcontent-ref %} **Assignments -** View and take Assignments given to them. {% content-ref url="../courses/assigning-a-course" %} [assigning-a-course](https://academy.synap.ac/doc/courses/assigning-a-course) {% endcontent-ref %} **Exams -** View Open, Upcoming and Past Exams. They can start Open Exams and view the results of Past ones (if they have been released). Remember to turn this off if you only want users to be able to start an exam via an emailed link (for example if it is being Proctored) {% content-ref url="../exams/create-and-manage-exams/creating-an-exam" %} [creating-an-exam](https://academy.synap.ac/doc/exams/create-and-manage-exams/creating-an-exam) {% endcontent-ref %} **Shop - (🚨 Custom talk to your account manager)** View additional products available to purchase here. ### Admin and Educator Pages (Customisable) **Dashboard -** Track the number of users and sessions on your portal. You can also view Flags left by Students, this can be enabled or disabled. **User Groups -** View and manage users and groups. Educators can view their users Exams from here. **Collections -** Admins can create and manage Collections including granting / revoking access. Educators can view the Collections groups they are moderating have access to. **Courses -** Create and manage Courses. Educators cannot create Courses so this should be disabled for them by default. **Assignments -** Create and manage Assignments. Educators cannot create Assignments, only view Users' progress on them **Library -** A copy of all Items (quizzes, surveys, notes etc) on Synap. You can edit Items from here. Educators will only see Items from Collections / Courses groups they are managing have access to. They can engage with those items from here (take quizzes, read notes, watch videos etc) but not edit them **Exams -** Admins can create and manage Exams. Educators cannot create or manage Exams so this should be disabled for them by default. ### Fixed Pages - Admins Only These pages cannot be turned off or renamed. **Settings -** Change your portals settings **Help** **-** Opens the Support site containing all Help Articles in a new tab **Latest Changes -** Contains information about new features on the platform. Keep an eye out for a red number as an indication something new has been released! --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://academy.synap.ac/doc/portal-settings/user-access-and-page-management.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.