Collaborators

Collaborators let educators share the content they’ve created with other educators, so they can work on it together with the same level of control.

Collaborators allow educators to give other educators (that they have permission to see) access to content they have created, allowing them to manage and edit that content as if they were the owner.

Collaborators require Pro or higher plans

When a user creates content (such as an exam or library item), they automatically become the owner.

Owners:

• Have full control over the item

• Can edit, manage, and delete it

• Do not require additional permissions to manage their own content

This allows educators to independently create and manage their own work without needing elevated permissions.

Admins and Managers never need to be Collaborators as they have the same ownership abilities as Educators on any content.

Adding other users in as Collaborators gives them the same level of access as owners to content. This means teams can manage their own content without having to have global permissions to be able to set specific permissions or having to have multiple specific permissions set on every exam or content their team makes. Meaning simpler permission set up for this usecase

Simple permissions set up for Educators to create and manage their own teams content without having access to everything or editing permissions

When to use Collaborators

A typical setup is a team of educators who each manage their own content:

• Educators can create exams or library content independently

• They automatically have full control over what they create

• They can invite teammates as collaborators to help review or edit

This avoids the need to give educators higher-level permissions such as “set permissions”, while still enabling collaboration.

Collaborators are useful when:

• You want to avoid over-permissioning users

• Teams need to work together on specific content

• Access needs to be temporary or limited in scope

• You want to keep global permissions simple and controlled

How to add Collaborators

From the library content or exam details page, educators will see who the owner is, as well as any current collaborators. Click to add a collaborator either individually or by group.

The only users who can add collaborators to specific content or exams are:

• Owners

• Other collaborators

• Admins / Managers

Users with edit access alone will not be able to add other educators to be collaborators.

Once added and changes saved, collaborators will see the item in their library and have full ownership access.