Managing assignments & publishing new versions

Managing individual assignment and publishing changes from a source course to an active assignment & picking a publishing strategy

🧠 Remember Assignments are a snapshot of a course at the moment it is assigned. So changes made to a course after its assigned will not automatically be pulled through for new or existing users. Read the article below for how to publish course changes to users in an active assignment

👀 Viewing an assignments progress

Once a course has been assigned, an assignment group is created. Go to the assignments page and select an assignment. From here you'll get an overview table with all the users in the assignment group and their status on each assignment as well as an assignment link which takes you to a more detailed view for each user. On this link you can see exactly which items they're up to and any survey responses.

From the view assignment page you can:

• Reinstate an item - A user will need to re-do this item

• Set candidate feedback - Generally used in conjunction with reinstating an item so guide the candiate on what they need to do differently when re-submitting

• Set internal review notes - Leave notes for other reviewers

Managing assignments

From the assignment management page you can select assignments individually or in bulk and make adjustments

• Adjust deadline - Change the deadline for an assignment

• Reset assignment - Users will need to start their assignment from the first item

• Revoke assignment - Users will not be able to start / continue with their assignment

• Unrevoke assignment - Users will be able to resume a previously revoked assignment

• Regenerate certificate - If the assignment has a certificate, it will be generated with the users most up to date details (eg: after a name change)

🛂 Publishing new versions

If you want to make changes to a source course you can find the exact one from the assignment group page you can find the source course from the top left hand side

Once changes have been made to the course, these will not automatically be shown in assignments, to have those changes show you need to publish a new version of the course to the assignment.

To do this use the left hand submenu go to 'Version management' then select the '+ New version' button. From here you'll be asked to select a strategy for who this update will affect. The platform will provide a definition of each strategy, the key thing to think about is; Do you want this to affect existing users as well as new users who are added to the group?

Strategy	Definition
New enrollees	Existing assignments will be unaffected. Only new enrollees with be assigned the new version.
Not started	New enrollees and existing enrollees who have not started their assignment will receive the new version.
Not completed	New enrollees and existing enrollees who have not completed their assignment will receive the new version.
Completed	New enrollees and existing enrollees who have completed their assignment will receive the new version. Existing enrollees who have yet to start or are in progress can continue with their current assignment.
Passed	New enrollees and those who passed their assignment will be assigned the new version.

Once you've selected your strategy, publish the change. You'll be able to track all of these versions from the course version table

For a detailed walkthrough please watch the video below

Publishing changes from a course to an active assignment